Copy of the registration documents in case of a company
Banking details of the company
Address of the company
Address for the public officer - representative ( the owner of the company)
Proof of payment
Once we file the application SARS normally issues a letter (which we will forward to you) informing that they want to do a verification, you then need to make an online appointment with SARS for the VAT interview. Once you have the date for the interview then ensure you are available and the supporting documents are uploaded at the arranged time and then a SARS official will do the interview with you.
During the process they will do a risks assessment, if your risk is high then the application will be selected for a sight inspection. If this is the case a SARS official will contact you to make arrangements to come and inspect your offices, if he is satisfied then they will complete the application process and issue you with a VAT number .
If they dont do the site inspection then they normally issue the VAT number immediately!
For the interview you need to upload the following documents for SARS
Certified copy of your ID
Certified copy of the registration documents in case of a company
Letter from the bank to confirm the banking details, note it must be original letter with a bank stamp on it
Proof of address of the company
Proof of address for the public officer ( the owner of the company)
Three months bank statements with deposits of R50 000 or more
Invoices for these deposits
Please take note that we only do the application via e filing, we cannot do the interview and other verifications on your behalf, as SARS want to do a physical verification of the company and the representative vendor!
Also check out the SARS website here if you need more information!
To search for a VAT registration number click here,from the website of the South African Revenue Services.
To do the search you would need the following.
1. VAT registration number
2. The trading name of the business.
Two reasons why you might need to verify a VAT registration number
1. Once you register for VAT you can confirm if the number is correct
2. If a supplier gives you a VAT invoice you can confirm that the VAT number exist and that it is correct.
It is important to issue tax invoices correctly and also to make sure that your suppliers issue a tax invoice to you correctly.
The checklist for VAT invoices can be downloaded here!
The VAT registration process changed on 12 October 2015 - you can now register for VAT even if your turnover haven't reached R 50000 within the first year of the company being registered. To download the SARS guide for VAT registrations click here!
Also refer to the SARS website for any updates on the process.