UIF Registration

Department of Labour compliance for employers.

The "Linking" Trap

Many businesses rush to register directly with the Department of Labour first. This is often a mistake.

To ensure your monthly payments to SARS (via the EMP201) correctly reflect at the UIF office, we follow a strict sequence: Register with SARS first, then link to Labour. Doing it backward creates an administrative nightmare where payments hang in limbo and employees cannot claim.

Heinrich Grove - Accountant

Correct UIF Setup Strategy

UIF registration is mandatory for any employee working more than 24 hours a month. We ensure your business is compliant with both the Tax Administration Act and the Basic Conditions of Employment Act.

1
SARS EMP101 Registration

We first generate your PAYE/UIF reference number via SARS. This becomes the "Master Key" for your payments.

2
uFiling Registration

We register your profile on the Department of Labour's uFiling system and link it to your SARS number.

3
Employee Declaration (UI-19)

We upload your initial UI-19 declaration so the Labour department knows exactly who you employ and when they started.

4
Monthly Management

Going forward, we can assist with the monthly declaration updates required to keep your Good Standing status.

Required Documents

To complete the UI-8 and UI-19 forms, we require:

  • CIPC Documents (COR14.3)
  • ID Copies (Director & Employees)
  • Start Dates for all staff
  • Gross Monthly Salaries
  • Bank Confirmation Letter
  • Valid Email Address (For uFiling)

Common Questions about UIF

Yes. If your domestic worker or gardener works more than 24 hours a month, you are legally required to register them for UIF and contribute monthly.

It depends. If you are registered for PAYE with SARS, you must pay your UIF contributions to SARS via the EMP201. If you are not registered for PAYE (e.g., domestic employers), you pay directly to the UIF fund via uFiling.

The UI-19 form is a monthly declaration of your employees' employment status and salary. It is crucial for keeping your database up to date so employees can claim benefits if retrenched.
Employing Domestic Workers?

Yes, they must be registered too! We can handle domestic UIF registrations.

admin@hdaccountants.co.za

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